Health Information and Credential Documentation Policy

Please refer to the student handbooks for the full list of policies.

Non-compliance with the Health Information and Credential Documentation policy is considered a violation of WVU SON Professional Standards.

  • Per the WVU SON Professional Standards policy, students are to: Comply with the policies and procedures of the WVU SON, course syllabi, the clinical agency, and the West Virginia RN Board (WVBON). See Graduate Academic Penalties.

  • Compliance requirements include any items that are due at the beginning of the semester and items that will become due prior to the end of the semester. Students must exhibit compliance prior to the beginning of each semester. It is HIGHLY RECOMMENDED that students complete all requirements for admission and ANNUAL requirements by August 1 for fall, Jan. 1 for spring, May 1 for summer) to avoid course point reduction. Students noncompliant on the first day of classes each semester will only have the add/drop week to remedy documentation errors. AFTER THE FIRST WEEK OF CLASS, PENALITIES WILL BE APPLIED.

  • An evaluation method for documentation compliance will be placed in every course syllabus. Faculty will receive reports regarding compliance from program administrators. Students receiving a series of immunizations are required to document each step of the series as it is received. Students will not be penalized as long as they are following the recommended timeline for each step in the series.

    • No student will be permitted to engage in clinical hours until all requirements have been met. Students who are not permitted to attend clinical due to non-compliance are still required to complete all clinical objectives/ required practice hours. No additional hours will be permitted. Students do not meet all clinical behaviors will fail the clinical component of the course.

      • Students who are enrolled in non-clinical courses and who are non-compliant with these requirements will receive a grade deduction in the lowest numeric course taken in the semester for each week that they are non-compliant.

      • Students non-compliant by the end of the second week of classes in the semester - 2% reduction in the final course grade.

      • Students non-compliant by the end of the third week of classes in the semester- 5% reduction in the final course grade.

      • Students non-compliant by the end of the fourth week of classes in the semester - 7% reduction in the final course grade.

      • Students non-compliant by the end of the fifth week of classes in the semester - 24% reduction in the final course grade.

      • Student who are non-compliant with flu vaccines will receive a 2% deduction in the final course grade if students are non-compliant.

      • Please note: It may take up to 5 days for Sentry to process documents. Please submit accordingly.